A Guide to Using the Indian Army List

This guide will explain what an Indian Army List is and how it can help you to research a British or Indian officer who served in the Indian Army during the First World War. I have also written other guides to help you research soldiers who served in the Indian Army which can be viewed by clicking on the link below:

The Indian Army List

The Indian Army List is a great resource to use to research not only British and Indian officers who served in the Indian Army but officers who served in British units in India. The list was published quarterly from October 1889 to January 1942, apart from a brief period between September 1901 and June 1902 when it was issued monthly. After January 1942, it was published biannually. When researching an individual who appears in the Indian Army List, the best practice is not to consult a single volume but to try and view as many as possible over their years of service. If you were researching an officer who served for fifteen years in an Indian regiment and you only looked at five or six Indian Army Lists, you could easily miss key information. Below is an advert for the Indian Army List taken from the Homeward Mail from India, China and the East 29 May 1910. The Homeward Mail is a very good resource to use when researching British officers of this period, especially for information regarding their passages to and from India, and is available to view on FindmyPast.

Indian Army List

Viewing Indian Army Lists

A number of volumes of the Indian Army List are now available to download/view on archive.org having been digitized by the Digital Library of India. The files are large PDF (some are well over 500MB) and may take a while to download depending on your Internet speed. The link below will take you to archive.org. The best way to try and find the volume you need is to search “Indian Army List” in quotation marks followed by the year you’re looking for.

Indian Army Lists Online

The best place to view hard copies of the list is in the Asian and African Studies Reading Room on the third floor of the British Library. Not only is the British Library conveniently located next to Kings Cross St Pancras, but it also has an extensive, well-bound collection on open access inside the Asian and African Reading Room. However, you will need a reader’s pass to view the collection: How to get a Reader Pass.

If the volume you require isn’t on the shelf, then you can order it from the online catalogue. There are 219 volumes of the Indian Army List available to order with their catalogue numbers running between IOR/L/MIL/17/5/1 and IOR/L/MIL/17/5/219. If you click on the blue links, click “Browse this collection” to see the individual volumes. The photograph below shows a section of Indian Army Lists available at the National Archives at Kew, Richmond. The National Archives doesn’t have a great selection compared to the British Library, however, you don’t need a reader’s ticket to view them.

Indian Army List

Only a single Indian Army List has been reprinted which isn’t currently available to view online. This is the January 1919 Indian Army List which was reprinted as a four-volume set by the Naval and Military Press in 2001. It’s an expensive set but you can sometimes pick up a cheap second-hand copy off eBay or Amazon. Original Indian Army Lists seldom come onto the market and when they appear, they tend to command high prices.

Using the Indian Army List

The first place to start when using an Indian Army List is with the index, as officers often appear on more than one page.

Indian Army List index

The main source of information for a British or Indian officer will be found on their regiment’s page and if they were a British officer also the British officer lists near the front of the book. A regiment’s page will also include numerous pieces of useful information which can add context to an officer’s service, the most important being:

  • When the regiment was raised and by whom, along with its lineage
  • Battle honours
  • Class composition
  • Where a regiment was stationed and when it arrived

Where a regiment was stationed is a crucial piece of data and should not be overlooked. Once you know where an officer served in India, you can start to explore the history of the region and see if his service overlaps with any important events in the area.

Below is an extract from the July 1918 Indian Army List which lists the British officers attached to the 74th Punjabis. The first column recorded the date of an officer’s first commission and the second their name. You can find out a full name by looking at an officer’s entry at the start of the list. Take note of the officer’s commission date as often the officer isn’t on the page he should be and you’ll have to use his commission date to find him. The third column recorded when the officer was promoted to that rank, the fourth when he was appointed to the unit and the last column is for any remarks. I’ve written a list of common Indian Army abbreviations and acronyms which will help you to decipher the jargon found in the Indian Army Lists: Indian Army Abbreviations and Acronyms.

74th Punjabis Indian Army List

For Indian officers the same information was recorded except you will often find numbers in brackets after the end of their names. These brackets refer to training courses passed and you’ll find a complete list at the start of the book. The senior Indian officers of the 75th Carnatic Infantry are shown below.75th Carnatic Infantry Indian Army List

An officer’s entry in the British officer lists will record:

  • Full name including any middle names
  • Date of birth
  • Date of their first commission
  • Date of their appointment to the Indian Army
  • Promotion dates
  • Remarks column usually recording which unit they are serving with

The Indian Army List also contains a wide variety of additional information:

  • Retired Officers (January and July lists)
  • Holders of Orders, and awards for gallantry (January and July lists)
  • Unattached List
  • Warrant Officers
  • War Service Statements
  • Reports of any deaths and retirements
  • Language qualifications

War Service Statements

The Indian Army List also contains war service statements, either as part of the volume (usually the January or July issue) or issued as a separate supplement. These record the war services of British officers, Viceroy Commissioned Officers and warrant officers of the Indian Army and include whether an officer was wounded, received any decorations and their medal entitlement. An example is provided below:

West. J

N-W.Frontier of India, Waziristan, 1901-02- Medal with clasp.

Tibet – 1903-04. Action at Naini, 26 June 1904. Operations at and around Gyantse, between Lhassa, 14 July to 3 August 1904 – Medal with clasp.

If you are researching either a British or Indian officer who served in the First World War, try to get the latest war service statement you can find. The war service statements shortly after the war record very little detail while the later issues often give the exact dates and theatres of war served in.Subadar-Major Dost Muhammad 106th Hazara Pioneers

The officer above is Honorary Captain Dost Muhammad OBI IDSM, who was Subadar-Major of the 106th Hazara Pioneers between 1904 and 1917. Dost Muhammad was a very distinguished officer and his war service statement below was taken from the January 1914 Indian Army List.Indian Army List 106th Hazaras

Guides to Researching Soldiers who Served in the Indian Army

Guides to Researching Soldiers who Served in the British Army